4 Ways to Save On Charter Bus Rental Costs

August 17, 2022
Liz Arnold

You may already know that charter bus group travel is one of the most affordable ways to get large groups of people from point A to point B, but the costs are nothing to look down upon, especially if you intend on traveling long distances. However, if you are on a budget and looking for ways to book a charter bus as cost-effectively as possible, you have come just to the right place. These four useful tips will help you keep your charter bus booking costs as low as possible without sacrificing your passengers’ comfort.

#1. Book Charter Bus in Advance

You have undoubtedly heard the saying: “the early bird gets the word.” It is true with affordable charter bus rentals as well. If you want to keep the cost to charter a bus as cheap as possible, we recommend booking your trip at least two to three months in advance to get your preferred, more economical bus provider.

#2. Choose the Right Bus for Your Trip

Buses come in all sizes and provide a wide range of options. Of course, a chartered bus price varies depending on how big or luxurious your bus choice may be. If budget is a concern, then the best course of action consists in choosing a bus that is not overkilled in terms of amenities or numbers of seats. For example, if your group only includes a dozen passengers, your cost to charter a bus will be lower if you use a minivan rather than a spacious motorcoach.

We offer the following types of vehicles for rent:

  • 57 passengers motorcoach
  • 56/54 passengers motorcoach with bathroom
  • 44/35 passengers mid-size coach bus
  • 24 passengers minivan
  • 20 passengers ADA-compliant minibus
Charter bus cost

#3. Fill as Many Seats as You Can

If you are wondering how to keep your charter bus cost as low as possible, an excellent strategy consists of filling as many seats as there are on the bus – or at least getting as close to this number as possible. Insist on getting an exact headcount ahead of time, so you are not tempted to book a larger, more expensive than you would end up needing. In addition, although you may end up paying the same price to reserve a charter bus, having more attendees will reduce the cost per head and make the trip more affordable.

#4. Look for Discounts

Are you still worried about the question of how much does a charter bus cost? The good news is that you can probably ask for a discount to reduce the cost to charter a bus. Companies are more likely to agree to a discounted fare if you can make reservations in advance. In addition, if you have some leeway for the timing of your event, slower months – typically in the winter – allow for more affordable charter bus rentals. Finally, bus rental companies are more likely to agree to a cheaper rate if you rent the bus for several days rather than a bus rental per day.


A charter book booking is a safe, comfortable, and budget-friendly transportation option for a large group of people. If you are looking for the best charter bus company in Chicago, IL, we provide a large fleet of coach buses and minivans for events, businesses, sports teams, schools, and private groups of all kinds.

Contact us today to find out more about our services, from how much to charter a bus to which amenities are available on our vehicles. Our friendly customer service is available 24 hours a day, 365 days a year, to answer any questions or concerns you may have.

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Check out a few of our ideas on where you can spend the day with your group, and then give us a call anytime at 847-297-1110 to rent your vehicle.
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Book Your Group Bus Rental Today!
No matter what type of group you’re traveling with, Infinity Transportation is here to pair you with the perfect group transportation solution
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