What Are Charter Buses: a Complete Charter Bus Rental Guide

January 28, 2022
Liz Arnold

Even though hiring a charter bus for your next trip seems like a simple task, there are many factors to consider. From the size of the bus to included amenities, the difference between modern vehicles can be tremendous.

This is why we created this article: so you can better understand the differences between the buses and choose the most suitable one for your next trip. If you are about to book a bus charter service for the first time, or just want to know more on the subject, this guide is exactly what you are looking for.

What Is the Definition of a Charter Bus?

First, let's define what a charter bus is in general. While it may look like a regular bus overall, the key difference is in its purpose. While a regular bus (for example, the public bus that moves on its route through the city) picks up passengers one by one along its way, a charter bus is booked in advance and is usually used for group transportation.

Charter buses can go wherever the road goes: from a quick drive to the airport to national bus charter trips. Modern charter buses are well equipped for even the longest of trips and come with several amenities.

Who Needs a Charter Bus Rental?

So, you need to provide group transportation to a large group of people, but you're not sure if renting a charter bus is the way to go. Chances are that a charter bus service is exactly what you need if you are looking for a cost-effective yet comfortable transport option. Charter bus rentals provide everything you need to travel comfortably, with amenities such as DVD players, wi-fi, air conditioning, and a driver.

What Amenities Are Included?

bus AC system

The cost of charter bus rental depends directly on the amenities that the vehicle is equipped with. And even though they can greatly vary from bus to bus and from company to company, the most common ones are:

  • The restroom. A built-in toilet makes it much more convenient and comfortable for passengers to take long charter bus trips and saves lots of precious time by reducing the number of bus stops.
  • WiFi and outlets. As we all like to browse the web, modern buses are equipped with all you may need: both a strong internet connection and the ability to charge up your device whenever your battery drains.
  • AC system. Is it too hot for you on a sunny day? Or do you feel cold after the sun sets? The built-in climate control feature brings the passengers' comfort to a whole other level.
  • Speakers and displays. This useful feature makes it possible to play any audio or video you might need. Turn on a movie, give announcements to passengers, or just play some music — the applications are countless.
  • Storage. Dedicated luggage storage makes it much more convenient to travel. Passengers won't have to worry about their belongings, knowing that it’s completely safe and sound.

What Size a Charter Bus Can Be?

There are plenty of charter bus types, and they differ mainly in the size of the vehicle and the number of seats. While some of them are perfect for short trips, others should be go-to picks for long ones, so choose your charter bus carefully.

Overall, charter buses can be divided into these categories:

  • Coach bus. These vehicles are the largest of their kind. They have from 30 to 60 seats and usually include all of the amenities mentioned above. A great choice for a long bus trip with a large group of people.
  • Mini coach bus. These buses can fit up to 28 people and even though they are smaller than the regular coach buses, there is still plenty of space for storage.
  • School bus. A classic school bus is great for groups of 30-50 people. It is most efficient for short-distance trips.
  • Mini-bus. This bus can fit up to 21 passengers. It usually serves as a shuttle bus and the overall cost of services is incredibly affordable.
  • Mini-van. Designed for groups of up to 15 people, this vehicle is a great replacement for a carpool, making it incredibly environmentally friendly.

What Is the Difference Between Different Buses?

Our fleet includes buses of different sizes and features different services to best fit your group's needs, as well as how many people your group includes. For example, wedding parties may need entertainment systems, whereas sports teams may need extra storage for their equipment. Our company also features buses adapted for passengers with disabilities. Whether you need a large motorcoach or a minibus, when you rent a charter bus with us, we provide a driver with a stellar safety record and a vehicle up to date with local regulations so you are safe while on board.

What Are the Benefits of Hiring a Charter Bus?

Charter bus USA

Now that we are done with definitions and divisions, let's take a closer look at functionality. While there are many ways to get from point A to point B, a charter bus group travel has numerous benefits over all of the other means of transportation. These advantages include:

  • Convenience and timing. With a large group of people departing and arriving at the same time, planning any kind of event becomes a much easier task.
  • Safety. Both drivers and vehicles undergo a thorough inspection and must correspond to strict standards. This way bus charter companies achieve maximum safety for their passengers.
  • Price. Renting a charter bus is much more affordable than you may think! And even though the price relies on many different factors, choosing a charter bus over a carpool or plane trip will save you a great deal of money.
  • Comfort. Soft, reclining seats and modern amenities ensure maximum comfort for passengers.
  • Low impact on the environment. A single charter bus can do the job of a dozen cars. Fewer vehicles on a road mean less carbon emission, therefore the negative impact on the environment is less significant.

Frequently Asked Questions About Charter Bus Rental Process

Can I drink alcohol on a Bus?

If your group is getting together for an adult event, they may rent a charter bus to ride safely while enjoying adult beverages on board. Many charter bus rentals allow alcohol consumption on board but you may need to pay a refundable deposit and your group must stay respectful of the driver.

Can I take the pets with me?

As much fun as it would be to share the trip with your furry best friend, charter buses are off limit for pets. However, service animals are protected by the Americans with Disabilities Act and are permitted. Contact us in advance if your group needs such accommodation.

Are there any items I can't take onboard with me?

We want you to reach your destination safely. Therefore, the following objects are not permitted on charter buses: weapons, explosives, flammable materials, dangerous chemicals, and anything that could endanger the safety of your group. Ask your charter bus rental services if you have any doubts.

What does the bus restroom look like?

Your charter bus may include bathrooms and a wash station for added convenience. Although this service is useful. the space inside the bathrooms is limited. Your charter bus trip will include stops at rest stations so your group can use more comfortable bathrooms.

What information do I need to provide for a charter bus rental?

For the right size charter bus, provide us with the size of your group, along with your destination and any services you will need to make your charter bus trip comfortable, the dates on which your group will need transportation, and your itinerary. These elements help us determine the cost to rent a coach.


Booking a bus charter service requires thorough and careful planning. Not only do you have to choose the most suitable vehicle, but also you need to contract a professional coach bus company.

We at Infinity Transportation are experts in our field. We are serving clients all over Illinois, and we will gladly help you choose the right charter bus for your specific occasion. Feel free to contact us at any time to get a quick quote for charter bus services!

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Check out a few of our ideas on where you can spend the day with your group, and then give us a call anytime at 847-297-1110 to rent your vehicle.
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Book Your Group Bus Rental Today!
No matter what type of group you’re traveling with, Infinity Transportation is here to pair you with the perfect group transportation solution
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